Lone Working Policy

At Fitt4kids, the safety and welfare of our staff and the children in our care is paramount. It is best practice for at least two members of staff to be on duty at any one time, but situations may arise where this is not possible. When it is necessary for only one member of staff to be on duty, we will follow the procedures set out in this policy.

Preparation and planning

The Director or Operations Manager must approve all instances of lone working in advance and such instances will be recorded on the staff rota.

Parents are informed only one member of staff will be on duty for a session or part of a session.

Lone session are for our before school club and afterschool ONLY! Holiday club we have a number of coaches on site leading the sessions

A full risk assessment for lone working must be carried out before lone working is approved.

Our insurers have confirmed that our club is covered in situations when only one member of staff is on duty.

There will always be another person on site who can be summoned in case of emergencies [specify who this will be, eg headteacher, school caretaker, office staff.]

Suitable staff

Staff members who are suitable for lone working will be approved in advance. Staff members approved for lone working must have all the relevant qualifications, training and skills. For example:

  • current 12 hour paediatric first aid certificate
  • child protection training
  • food handling and hygiene certificate
  • competent use of English
  • the necessary skills, experience and qualifications to supervise the children alone
  • does not have any medical condition that might affect their suitability to work alone.
  • is familiar with the emergency evacuation procedure – and how this can be adapted to lone working situations.

Working practices

When a member of staff is working alone, they must still keep all children “within sight or hearing at all times” as required by EYFS 2021. This includes whilst children are eating. Therefore all essential resources must be readily to hand and not kept in a separate part of the building. For example:

  • child records
  • emergency contact details
  • first aid kit
  • mobile phone
  • any forms that may be required during a session, eg accident and incident logs, logging a concern form, collection by unknown person, visitor log, etc
  • spills box / cleaning products / sick bowl