Illness and Accidents Policy

At Fitt4kids we will deal promptly and effectively with any illnesses or injuries that occur  while children are in our care. We take all practical steps to keep staff and children safe  from communicable diseases. 

All parents or carers must complete the Medical Form when their child joins Fitt4kids,  requesting permission for emergency medical treatment for their child in the event of a  serious accident or illness. Parents can also complete this when using our booking system  to book their child/ren in to our clubs 

We will record any accidents or illnesses, together with any treatment given, on an  Incident Record or Accident Record sheet as appropriate, which the parent or carer will  be asked to sign when they collect the child. 

Fitt4kids cannot accept children who are ill. If any children are ill when they first arrive at  Fitt4kids we will immediately notify their parents or carers to come and collect them. Any  children who have been ill should not return to Fitt4kids until they have fully recovered,  or until after the minimum exclusion period has expired (see table at the end of this  policy). 

First aid  

All staff members at Fitt4kids are paediatric first aid trained, which complies with the  requirements of Annex A of the EYFS. First aid training will be renewed every three years.  To ensure that there is a qualified first aider present and available at all times when the  Club is running, other members of staff will also receive first aid training. We will take  into account the number of children and layout of the premises to ensure that first aiders  are able to respond quickly to any incident. 

The location of the first aid box and a list of qualified first aiders are clearly displayed.  Fitt4kids staff regularly check the contents of the first aid box to ensure that they are up  to date, appropriate for children and comply with the Health and Safety (First Aid)  Regulations 1981.  

Procedure for a minor injury or illness 

The first aider at the session will decide upon the appropriate action to take if a child  becomes ill or suffers a minor injury. 

  • If a child becomes ill during a session, the parent or carer will be asked to collect  the child as soon as possible. The child will be kept comfortable and will be closely  supervised while awaiting collection. 
  • If a child complains of illness which does not impair their overall wellbeing, the  child will be monitored for the rest of the session and the parent or carer will be  notified when the child is collected.  
  • If a child suffers a minor injury, first aid will be administered and the child will be  monitored for the remainder of the session. If necessary, the child’s parent will be  asked to collect the child as soon as possible.

Procedure for a major injury or serious illness 

In the event of a child becoming seriously ill or suffering a major injury, the first aider at  the session will decide whether the child needs to go straight to hospital or whether it is  safe to wait for their parent or carer to arrive. 

  • If the child needs to go straight to hospital, we will call an ambulance and a  member of staff will go to the hospital with the child. The staff member will take  the child’s Medical Form with them and will consent to any necessary treatment  (as approved by the parents on the Medical Form).  
  • We will contact the child’s parents or carers with all urgency, and if they are  unavailable we will call the other emergency contacts that we have on file for the  child.  
  • After a major incident the Director and staff will review the events and consider  whether any changes need to be made to the Club’s policies or procedures. We will notify Ofsted and child protection agencies in the event of any serious  accident or injury to a child in our care as soon as reasonably possible and within  14 days at the latest. 
  • We will notify HSE under RIDDOR in the case of a death or major injury on the  premises (eg broken limb, amputation, dislocation, etc – see the HSE website for a  full list of reportable injuries). 

Communicable diseases and conditions 

If a case of head lice is found at Fitt4kids, the child’s parents or carers will be discreetly  informed when they collect the child. Other parents will be warned to check their own  children for head lice, but care will be taken not to identify the child affected.  

If an infectious or communicable disease is detected at Fitt4kids premises, we will inform  parents and carers as soon as possible.  

If there is an incident of food poisoning affecting two or more children looked after at  Fitt4kids the Director will inform Ofsted as soon as possible and within 14 days at the  latest. 

If there is an outbreak of a notifiable disease at the Club, we will inform the local health  protection unit, HSE under RIDDOR (if appropriate), and Ofsted. 

Useful contacts 

Health Protection Unit: 0344 225 3560 West Midlands Protection Team  Ofsted: 0300 123 1231 

RIDDOR Incident Contact Unit: 0845 300 99 23

This policy was adopted by: Fitt4kids Limited 

Date: October 2022

To be reviewed: October 2023 

Signed: Simon Arnold

Written in accordance with the Statutory Framework for the Early Years Foundation Stage (2021):  Safeguarding and Welfare Requirements: Staff Qualifications, Training, Support and Skills [3.25],  Accident or injury [3.51-3.52], Food and drink [3.50] 

Minimum exclusion periods for infectious conditions and diseases 

Disease/Condition Exclusion period

Chicken Pox Until all vesicles (spots) have crusted over

Cold Sores None. Avoid contact with sores

Conjunctivitis None

Diphtheria* Exclusion always necessary, consult local Health  Protection Team

Diarrhoea and Vomiting 48 hours after last episode of diarrhoea or vomiting

Glandular Fever None

Gastro-enteritis, E. Coli, Food  

48 hours after last episode of diarrhoea – further  

Poisoning, Salmonella and Dysentery 

exclusion may be required for some children 

Hand, Foot and Mouth disease WNone

Hepatitis A* Until 7 days after onset of jaundice

Hepatitis B* and C* None

High temperature 24 hours 


Impetigo Until lesions are crusted and healed, or 48 hours after  starting antibiotic treatment

Influenza Until recovered

Measles* 4 days from onset of rash

Meningitis* Until recovered

Molluscum Contagiosum None

Mumps* 5 days from onset of swollen glands

Pediculosis (lice) None

Pertussis* (Whooping cough) 5 days from commencing antibiotic treatment or 21  days from the onset if antibiotics not given

Ringworm Exclusion not usually required

Rubella* (German Measles) 4 days from onset of rash

Scabies Until first treatment has been given 

Scarlet fever* 24 hours after starting antibiotic treatment

Slapped Check, Fifth Disease None (once rash has developed)

Threadworms None

Tonsillitis None

Tuberculosis* Consult local Health Protection Team 

Typhoid*, Paratyphoid* 48 hours after last episode of diarrhoea – further  exclusion may be required for some children

Warts (including Verruca) None. Verruca sufferers should keep feet covered

* Denotes a notifiable disease.  

If in any doubt contact local health services for further information.