Administering Medication Policy

If a child attending Fitt4kids requires medication of any kind, their parent or carer must complete a Permission to administer medicine form in advance. Staff at Fitt4kids will not  administer any medication without such prior written consent. 

Ideally children should take their medication before arriving at the Fitt4kids. If this is not  possible, children will be encouraged to take personal responsibility for their medication, if  appropriate. If children carry their own medication (eg asthma inhalers), Fitt4kids staff will  offer to keep the medication safe until it is required. Inhalers must be labelled with the child’s  name. 

Prescription medication 

Fitt4kids staff will only administer medication that has been prescribed by a doctor, dentist,  nurse or pharmacist. If a medicine contains aspirin we can only administer it if it has been  prescribed by a doctor. All prescription medication provided must have the prescription sticker  attached which includes the child’s name, the date, the type of medicine and the dosage. 

Procedure for administering medication 

A designated staff member will be responsible for administering medication or for witnessing  self-administration by the child. The designated person will record receipt of the medication on  a Medication Log, will check that the medication is properly labelled, and will ensure that it is  stored securely during the session.  

Before any medication is given, the designated person will: 

  • Check that the Fitt4kids has received written consent 
  • Take steps to check when the last dosage was given 
  • Ask another member of staff to witness that the correct dosage is given. 

When the medication has been administered, the designated person must: Record all relevant details on the Record of Medication Given form 

  • Ask the child’s parent or carer to sign the form to acknowledge that the medication has been  given. 

When the medication is returned to the child’s parent or carer, the designated person will  record this on the Medication Log

If a child refuses to take their medication, staff will not force them to do so. The manager and  the child’s parent or carer will be notified, and the incident recorded on the Record of Medication Given

Specialist training 

Certain medications require specialist training before use, eg Epi Pens. If a child requires such  medication the Director of Fitt4kids will arrange appropriate training as soon as possible. It may  be necessary to absent the child until such training has been undertaken. Where specialist  training is required, only appropriately trained staff may administer the medication. 

Changes to medication 

A child’s parent or carer must complete a new Permission to Administer Medication form if  there are any changes to a child’s medication (including change of dosage or frequency) and the  Medication Log must be updated 

Long term conditions 

If a child suffers from a long term medical condition a member of the Fitt4kids team will ask the 

child’s parents to provide a medical care plan from their doctor, to clarify exactly what the  symptoms and treatment are so that the Club has a clear statement of the child’s medical  requirements. 

This policy was adopted by: Fitt4kids Limited 

Date: October 2022

To be reviewed: October 2023 

Signed: Simon Arnold

Written in accordance with the Statutory Framework for the Early Years Foundation Stage (2021): Safeguarding and Welfare Requirements: Health [3.45-3.47]